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Fleet Management Software Development

Fleet management software provides visibility into vehicles’ location, condition, and fuel consumption and gives insights into drivers’ behavior.

In fleet management since 2015, ScienceSoft delivers dedicated applications to optimize vehicle maintenance, reduce operational costs, and improve driver safety.


Challenges Fleet Management Software by ScienceSoft Solves

For fleet owners

  • Troubled compliance of fleet operations with federal and industry-specific fleet management regulations.
  • Need for higher operational efficiency due to fluctuating fuel prices and low margin.
  • Difficulty in planning vehicle purchasing and low visibility over fleet operations and maintenance expenses.
  • Financial losses due to frequent accidents and inability to guarantee driver safety.

For fleet management service providers

  • Expenses on your ready-made product grow together with your customer base.
  • Unmet customer needs due to a problematic implementation of custom functionality in a ready-made product.
  • Low user satisfaction due to a complex interface and issues at the code level.

Fleet Management Solutions We Deliver

We pack your fleet management application with a range of functional modules combined according to your needs, including:

Fleet maintenance

  • Preventative fleet maintenance.
  • Maintenance scheduling and alerting.
  • Out-of-order alerts.
  • Maintnance completion reports.
  • Vehicles’ parts inventory management (e.g., purchase order creation, tracking).
  • Repair orders tracking.
  • Vehicle warranty and insurance information management.

Fleet tracking

  • Real-time tracking of vehicles.
  • Fleet availability dashboards.
  • Drivers’ behavior monitoring (e.g., driving speed, unnecessary stops).
  • Fuel consumption tracking.

Dispatch management

  • Route calculation and optimization.
  • Delivery scheduling and task list generation (for drivers and employees).
  • Automated vehicle assignment.
  • Vehicle service history tracking.
  • Real-time trip monitoring.
  • Convenient communication between call center reps and drivers.
  • Dispatch document management (e.g., invoices, dispatch details reports).

Accident detection and claim management

  • Automated detection of a vehicle collision.
  • Automatic accident notifications to fleet managers.
  • Accident details reports.
  • Towing service management.
  • Repair process management.

Route optimization and geofencing

  • Optimal route planning and dynamic route adjustment (in case of accidents, roadblocks, etc.).
  • Route schedules optimization (e.g., based on distance, priorities, and deadlines).
  • Notifications to fleet managers on vehicles entering or leaving certain geographic areas.

Budgeting and expense management

  • Fuel management optimization.
  • Vehicle maintenance and expenses budgeting.
  • Vehicle insurance and warranty expiration notifications.

Policies and compliance monitoring

  • Automated tracking of vehicles’ operating parameters (e.g., fuel consumption, vehicle speed) to ensure compliance with fleet management regulations (e.g., Department of Transport).
  • Remote monitoring of tachograph data compliance with applicable regulations (e.g., recorded periods of driving and rest, traveled distance, timely tachograph data download).
  • Vehicle warranty expiration dates and insurance information tracking.

Software we build is well-suited to managing a variety of vehicles, including:

Explore Our Fleet Management System Demo

A sample application for fleet managers shows how its key features, like route ortimization, predictive maintenance, drivers’ behavior monitoring, improve operations efficiency.

Why ScienceSoft?

  • 33 years in IT.
  • 17 years in fleet management development.
  • 9 Microsoft Gold Competencies, including Application Development, Application Integration, Data Analytics and Data Platform.
  • AWS Select Consulting Partner, Oracle Partner Network member.

The Financial Times Includes ScienceSoft USA Corporation in the List of Americas’ Fastest-Growing Companies 2022

ScienceSoft is one of 500 companies with the highest compound annual growth rate in revenue. This achievement is a result of our unfailing commitment to provide high-quality IT services and find best-value solutions to clients’ needs.

FAQ on Fleet Management Software

Answered by Serge Pukhaev, Head of Fleet Management Practice at ScienceSoft

When can I get a complete fleet management application?

We rely on Agile in our fleet management software development projects and deliver a minimum viable product (MVP) or a first application version in 2 to 3 months…

Doubt Development Will Pay Off?

ScienceSoft is ready to calculate ROI for each functional module of the application you want to develop and, if relevant, compare its TCO with the TCO of your current solution.

Why ScienceSoft?

Fleet management application consulting

For you to build a robust and scalable fleet management application, we:

  • Analyze your needs or elaborate on your idea.
  • Review application architecture or design one from scratch.
  • Advise on an optimal tech stack.
  • Audit or design a thought-out user experience

End-to-end fleet management application development

For you to get an application ready to bring ROI right away, we unfold the development process:

  • Business analysis.
  • User experience design.
  • Architecture and tracking algorithms design.
  • Application development.
  • Testing and QA.
  • Support and evolution.

Fleet management solution evolution

We audit the application you currently use, design and implement new functional modules so that you get an opportunity to generate new value with legacy software.

Our Success Stories

Development of a Custom Fleet Management System

ScienceSoft has built and continues to evolve a custom IoT fleet management solution that supports 2,000+ customers with 26,500+ IoT devices.

Development of a Car Electronics Management Application

ScienceSoft empowered the Customer with a client-server solution with an interactive web interface and feature-rich mobile application for Android and iOS, which enable user-vehicle communication and allow vehicle owners to track a vehicle’s location, start and stop the engine, open and close the doors, and perform other tasks remotely.

Development of a Truck Temperature Monitoring Solution

ScienceSoft added comprehensive monitoring capabilities to fleet management software to ensure safe cargo delivery without technical failures

Development of Fleet Claims Management Software

ScienceSoft’s team developed claims management system that included a database, a web application and a scanning solution. The software automated the process of claims registration and processing, offered advanced search and robust KPI reporting.

Development of a Mobile Fleet Management Solution

ScienceSoft developed a fleet management solution to keep vehicles regularly maintained, increase fleet efficiency, and decrease operational costs.

Why You Shouldn’t Postpone Developing Your Fleet Management System

Deciding to hold off the development of your fleet management application, you miss the benefits promised by custom fleet management software, namely:


reduction in fuel expenses and operational costs


lower risk of accidents


higher driver retention rate


higher customer satisfaction rate


increase in revenue


Sources: Verizon, 2020 Fleet Tracking Trends Report.

Start Working on Your Application Now!

Turn to ScienceSoft’s fleet management team now, and start enjoying the operational and business benefits promised by custom fleet management software!