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SharePoint and Office 365 | Full-Scale Collaboration
SharePoint and Office 365: the Gist
For the fourth year running, Microsoft has been named a Leader in the Gartner 2020 Content Services Platforms Magic Quadrant. The company’s most popular collaboration platforms are Office 365 and SharePoint Online. They are used to build feature-rich and cost-effective solutions for document, contract, and knowledge management and internal and external collaboration for businesses of different sizes and industries.
SharePoint
200 million users
200,000 organizations
+20,000 new user every day
Famous brands using SharePoint: UPS, Nestle, Procter & Gamble, Viacom.
Office 365
20 million user worldwide
20% ofcorporate employees in the world use this collaboration suite
85% of Fortune 500 companies use Office 365
Famous brands using Office 365: NASA, Air France, Carpool.
SharePoint and Office 365 Functionality
SharePoint
Document management
- Document lifecycle automation.
- Templates.
- Co-authoring.
- Full text and metadata search (search results filtering and ranking, search across integrated systems).
- Versioning.
- Audit trail.
- E-signature software integration.
- Compliance management.
Collaboration (intranets, portals)
- Knowledge base for a company’s policies, guides, and other content.
- Organization chart and employee profiles.
- Communication tools (instant messaging, blogs, discussion boards).
- Quick links to other corporate systems and information
- Employee self-service.
- Calendar.
Human resources management
- Employee information management.
- Recruitment, hiring and onboarding management.
- Time and attendance management.
- Employee performance tracking.
- Payroll management.
- Employee request management.
Learning management
- Learning materials creation and storage.
- Assigning and scheduling trainings.
- Learning assessment.
- Certification management.
- Competency management.
- Gamification features (badges, points, leaderboards).
Office 365
- Office applications: Word, Excel, PowerPoint, OneNote.
- File storage: OneDrive.
- Enterprise-wide and team collaboration: SharePoint Online, Microsoft Teams, Yammer.
- Videos and presentations: Stream, Sway.
- Emailing and calendaring: Exchange, Outlook, Calendar.
- Task and project management: Planner, Project Online.
- Business Application Platform: Microsoft PowerApps, Microsoft Power Automate, Microsoft Forms.
- Search for people and information: Delve.
- Business data analytics: Power BI.
SharePoint and Office 365 Functionality
SharePoint Online + Office apps
To enable fast and easy document creation in SharePoint Online.
SharePoint Online + Office apps
To enable fast and easy document creation in SharePoint Online.
SharePoint Online + Planner
To easily create plans, assign tasks to a team, discuss tasks, and see the team’s progress.
SharePoint Online + Power Automate
To automate business workflows in SharePoint Online like document approval, sending reminders about events, and more.
SharePoint Online + Delve
To enable convenient search for employee profiles and easy tracking of colleagues’ activities and recent documents in SharePoint Online.
SharePoint Online + Power BI
To deliver immersive reports and visuals on diverse corporate data (e.g., HR, financial, customer-related) right in SharePoint Online.
SharePoint and Office 365 Customization Capabilities
Design
Logos, styles, colors, master pages, and page layouts.
To create a unique look and feel and promote corporate culture across the company.
Workflows
E.g., tax calculation workflow.
To create complex and non-linear custom workflows. They can be created using tools like Power Automate and Visual Studio.
Page content
Custom web page layouts, custom web parts.
To make pages user-friendly and add new functionality like multilingual support, advanced analytics and reports, smart search, chatbots, and content personalization. For example, our team created custom add-ins to show employees’ workplaces on an office plan and provide weather snapshots for up to 10 chosen locations.
Navigation
Left-hand menu, top menu or footer menu.
To help users quickly access relevant information. For example, during employee portal development for a telecom company, ScienceSoft’s team built three-level navigation – two panels for SharePoint/Office 365 and the employee portal and a tile for quick links
Forms
Forms for surveys, quizzes and polls.
To collect employee feedback, measure employee satisfaction, organize corporate events, can be created using PowerApps or Microsoft Forms.
With 700 employees on board, 15 years in SharePoint and 11 years in Office 365 development, ScienceSoft delivers robust and cost-effective solutions to help organizations get the most of the collaboration, communication and content management capabilities of these platforms. |
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SharePoint and Office 365 Functionality
Intranet
HR Intranet
- Learning needs analysis.
- Selection of a suitable type of an eLearning solution (LMS, LXP, eLearning portal), an optimal feature set
- Selection of platform or a tech stack, and an implementation methodology.
- End-to-end eLearning software development.
- Quality assurance.
- User training.
- Post-implementation support and evolution.
Business-Orianted Intranet
- Document management.
- Project and task management.
- Employee communication and collaboration.
- Business analytics and reporting.
- Knowledge management.
- Learning management.
- Policy and compliance management.
Social Intranet
- Informal employee communication.
- Social media integration.
- News and announcements.
- Employee feedback collection forms.
- Employee recognition.
- Gamification of employee training.
- Corporate activities management.
Document management
Docoment Management system
- Document templates.
- Multistep and non-linear approval workflows.
- Real-time collaboration on documents.
- Enterprise search.
- Permission-based access to documents.
- Document versioning and audit trail.
- Regulatory compliance support.
Contract Managment System
- Contract templates.
- Guided contract creation.
- Contract co-authoring.
- Full-text and metadata search.
- Hierarchical approval workflows.
- Parent-child contract hierarchies.
- Contract versioning.
- Compliance check.
Legal Case Managment System
- Client and matter management.
- Tracking key dates and deadlines.
- Time recording and billing.
- Client accounting and invoicing.
- Business and financial reporting.
Other specific SharePoint Online solutions
Learning management solutions
Knowledge management solutions
Ticketing and help desk solutions
Portals (B2B, customer, community)
